Skip to content
Skwela

Enrollment, tuition, DepEd forms and a parent portal

The school management system for private schools in the Philippines

Enroll, collect and report in the words your school office already uses. Skwela keeps every student's record, every peso and every printed form in one place, and gives parents a portal on their phone.

See what each office getsRead the glossary
  • Parents install nothing
  • Every payment gets a receipt number
  • Your spreadsheets come with you

What Skwela does

  1. Student Record

    Enroll.

    Enroll a student in four steps, collect requirements, and link guardians, without retyping what is already on file.

  2. Staff Payments

    Collect.

    Record tuition and other fee payments at the window, approve proof of payment sent by GCash, Maya or bank, and issue a receipt number for every one.

  3. School Books

    Report.

    See Billed, Paid and Uncollected for the school year, and print Form 137, receipts and the Statement of Account.

What changes in the office

The same work, done once

Skwela does not ask a school to work differently. It takes away the parts that are done twice.

  1. Before

    A student's details are written on the enrollment form, then again on the class list and the ledger.

    Student Record

    One student record holds the details, the enrollment, fees, grades and documents.

  2. Before

    GCash screenshots arrive in group chats and private messages, and someone matches them by hand.

    Staff Payments

    Payment proofs wait in one review queue; approving one posts the payment and issues its receipt number.

  3. Before

    Parents call, or line up at the window, to ask how much is still due.

    Family Portal

    Parents see the balance on their phone, from the same ledger the cashier sees.

  4. Before

    Form 137 is typed again from old grade sheets each time a student transfers.

    Printed Documents

    Form 137 (SF10) prints from the student's record, with the LRN.

Features by role

One system. Each office sees its own work.

The words your office already uses

Every part of a school, in its own words

Skwela is built around the work a school office already does. Each part keeps its own screens and its own terms, and a word means the same thing on every screen and on this website.

How it fits together

A payment, from a parent's phone to the cashier and back

  1. 1

    Family Portal

    Payment proof

    A parent pays by GCash or bank and sends the proof from the Family Portal.

  2. 2

    Staff Payments

    Allocation

    The cashier checks it against the school's own statement and reviews how it is spread across fees.

  3. 3

    Staff Payments

    Receipt number

    Approving posts the payment and issues a receipt number.

  4. 4

    Family Portal

    Balance

    The parent's balance updates, from the same ledger the cashier sees.

Bring your existing spreadsheets

Students, guardians, enrollments, fee structures and other fees arrive through Imports, so your first day starts with your own records.

How Imports work

Built for Philippine schools

  • LRN

    Every student record carries the DepEd Learner Reference Number, printed on every document the school issues.

  • SF10

    Form 137 (SF10) prints in its DepEd variants, with the student's LRN.

  • Jun–Mar

    The school year runs June to March by default, and the school can change it.

  • GCash

    Families pay in pesos: cash at the window, or GCash, Maya and bank transfer from their phone.

Your school's data stays your school's

  • A school's records are kept in its own database and are never shared.
  • Staff see only what their role allows.
  • The Activity Log records who did what, and when, including actions an administrator takes while helping another staff member.
  • Families see only their own children, and only grades the school has released.
How this website handles privacy

Questions schools ask

Can we bring our existing records?

Yes. Students, guardians, enrollments, fee structures, other fees and operating expenses import from spreadsheets. Records that already exist are skipped, never overwritten.

Does Skwela print Form 137 and other DepEd forms?

Yes. Form 137 (SF10) in its Elementary, Junior High and Senior High variants. Skwela also prints Certificates of Enrollment, Good Moral Certificates, Clearance Forms, receipts and the Statement of Account.

Does Skwela work for K to 12 schools, from preschool to senior high?

Yes. Students enroll in any year level from Preschool, Daycare and Kindergarten through Grade 12. A Senior High student's track and strand are kept on the record and printed on Form 137.

Is there a parent portal or parent app?

Yes, the Family Portal. It opens in the phone's browser with nothing to install, and parents can add it to their home screen to use it like an app.

Can parents pay tuition through GCash?

Yes. A parent pays by GCash, Maya or bank transfer and sends the proof of payment from the Family Portal. The cashier approves it, the payment posts, and a receipt number is issued. Cash at the window is recorded by the cashier the same way.

Does Skwela have an AI assistant for school staff?

Yes, Ask Skwela. Staff type a question in plain words, such as how many students are enrolled or which families are behind on fees, and it answers from the school's own records with a link to check each figure. It reads only what each person can already open, and it never changes a record.

Is our data shared with other schools?

No. A school's records are kept in its own database and are never shared.

Picture your own school in it

Each page walks through one office's screens, with sample data, in the words that office already uses. Start with the window that has the longest line in June.

Questions about Skwela?

Send a message about your school's office. About Skwela →